REGISTRATION OF LIVE BIRTH
Service Description:The birth of a child shall be register within thierty (30) days from the time of birth in the Office of the Civil Registrar of the Municipality where the birth occurred.
Name of Office and Specified Address: Municipal Civil Registrar’s Office (MCRO) 2/F Municipal Hall, Poblacion, Tuba, Benguet Contact Number: (074) 444-8255
Clients: Nurse, Midwife, “hilot” or anybody who attended the delivery; either or both parents of the childand owner if 18 years old.
Requirements: Four (4) copies of the Certified of Live Birth (marriage contract of parents in case of home delivery)
Schedule & Time of availability of Service: Monday-Friday / 8:00 am- 12:00 noon – 1:00-5:00 pm
Total Processing Time: 26 mins.
Fees: Secretary’s Fee- P 50.00
HOW TO AVAIL THE SERVICE:
| STEP | APPLICANT/CLIENT/PATIENT | OFFICE ACTIVITY | RESPONSE TIME | PERSON-IN-CHARGE |
|---|---|---|---|---|
| Hospital/Clinic Delivery | ||||
| 1 | Submit documents for review. | Receive documents and review for possible error. If none, instruct client to pay secretary’s fee at the Treasury Office. | 20 minutes | J. Gonzales & G. Bacag |
| 2 | Pay the required fee. | Complete registration process with registry number, date and signed document. | 3 minutes | Roberto S. Pidazo |
| 3 | Get registered document. | Issue registered COLB | 3 minutes | R. Pidazo |
| Home Delivery | ||||
| 1 | Present COM as proof of marriage and gives information regarding the child’s birth. | Review the authenticity of the COM then interview the informant at the same time | 20 minutes | J. Gonzales & G. Bacag |
| 2 | Signs the prepared COLB in the space provided for the Certification of Birth/and or informant. | See to it that all copies are signed by the informant then present to the MCR for registartion. | 2 minutes | J. Gonzales & G. Bacag |
| 3 | Pay corresponding fee. | The MCR reviews and signs the COLb then gives the original copy (w/ O.R. attached) to the | 5 minutes | R. Pidazo |
REGISTARION OF CERTIFICATE OF MARRIAGE
Service Description: Certificate of Marriage must be registered within fifteen (15) days after the solemnization of marriage.
Name of Office and Specified Address: Municipal Civil Registrar’s Office (MCRO) 2/F Municipal Hall, Poblacion, Tuba, Benguet Contact Number: (074) 444-8255
Requirements: Four (4) copies of the COM duly accomplished.
Schedule & Time of availability of Service: Monday-Friday / 8:00 am- 12:00 noon – 1:00-5:00 pm
Total Processing Time: 15 minutes
HOW TO AVAIL OF THE SERVICE:
| STEP | APPLICANT/CLIENT/PATIENT | OFFICE ACTIVITY | RESPONSE TIME | PERSON-IN-CHARGE |
|---|---|---|---|---|
| 1 | Submit the COM in four (4) copies. | Receive document and review for possible error. | 5 minutes | J. Gonzales & G. Bacag |
| 2 | Waits for the COM to be registered and signs in the logbook. | Complete registration process with registry number date and sign document and issue registered COM | 10 minutes | R. Pidazo |
REGISTRATION OF DEATH
Name of Office and Specified Address: Municipal Civil Registrar’s Office (MCRO) 2/F Municipal Hall, Poblacion, Tuba, Benguet Contact Number: (074) 444-8255
Clients: Physician/administrator of the hospital or clinic; nearest relative or person who has knowledge of the death.
Requirements: Four (4) copies of the COD duly accomplished.
Schedule & Time of availability of Service: Monday-Friday / 8:00 am- 12:00 noon – 1:00-5:00 pm
Total Processing Time: 23 minutes
Fees: Secretary’s Fee Php 50.00
HOW TO AVAIL OF THE SERVICE:
| STEP | APPLICANT/CLIENT/PATIENT | OFFICE ACTIVITY | RESPONSE TIME | PERSON-IN-CHARGE |
|---|---|---|---|---|
| 1 | Submit required documents for review. | Review the submitted Death Certificate if no Certificate of Death instruct client to proceed to the Municipal Health Office for preparation and signature. | 10 minutes | J. Gonzales & G. Bacag |
| 2 | Proceed to Municipal Health Office for the preparation of COD and signature. | Complete the registration process with registry number, date and signed document. | 10 minutes | J. Gonzales & G. Bacag |
| 3 | Pay the required fee and get copy of registered Death Certificate. | Issue requested document. | 3 minutes | R. Pidazo |
LATE REGISTRATION OF BIRTH
Service Description: Late Registration of Birth must be registered in the Municipal Civil Registry Office after the lapse of the thirty (30) calendar day. Prescribe period.
Name of Office and Specified Address: Municipal Civil Registrar’s Office (MCRO) 2/F Municipal Hall, Poblacion, Tuba, Benguet Contact Number: (074) 444-8255
Client: owner if 18 years of age; parents or guardian
Requirements: Four (4) copies of the COLB duly accomlpished, Negative Certification from NSO, Joint Affidavit of two (2) disinterested person, Barangay Captain’s Certification (place of birth), 2X2 ID picture (1), Marriage Contract (if married), Marriage Contract of parents, Community Tax Certificate (cedula) of informant, Baptismal Certificate, Voter’s certification, Official Transcript of Records and Medical Records (for infant)
Schedule & Time of availability of Service: Monday-Friday / 8:00 am- 12:00 noon – 1:00-5:00 pm
Total Processing Time: 11 days and 35 minutes
Fees: Secretary’s fee- Php 50.00; late registration fee Php 55.00
How to avail of the service:
| STEP | APPLICANT/CLIENT/PATIENT | OFFICE ACTIVITY | RESPONSE TIME | PERSON-IN-CHARGE |
|---|---|---|---|---|
| 1 | Present duly accomplished documents. | Receive and review submitted documents. Check for possible inconsistency. If none prepare the COLB and instruct client to pay the required fee at the Treasury Office. | 25 minutes | J. Gonzales & G. Bacag |
| 2 | Pay required fee and submit O.R. to the Office. | Inform client to return after ten (10) days. Prepare notice to be posted for 10 days. | 5 minutes | J. Gonzales |
| 3 | Return after ten (10) days to get the registered document. | and duly signed by the MCR. Issue the registered Birth Certificate. | 5 minutes | R. Pidazo |
LATE REGISTRATION OF MARRIAGE
Clients: Solemnizing officer; either or both couples
Requirements: four (4) copies of the COM duly accomplished, Negative Certification from NSO, Affidavit of the solemnizing officer/couple stating the reason for the delayed registration, Schedule & Time of availability of Service: Monday-Friday / 8:00 am- 12:00 noon – 1:00-5:00 pm
Total Processing Time: 11 days and 15 minutes
Fees: late registration Php 55.00
HOW TO AVAIL OF THE SERVICE:
| STEP | APPLICANT/CLIENT/PATIENT | OFFICE ACTIVITY | RESPONSE TIME | PERSON-IN-CHARGE |
|---|---|---|---|---|
| 1 | Submit required documents. | Review submitted documents if complete and instruct client to pay the required fee at the Treasury Office. | 5 minutes | J. Gonzales & G. Bacag |
| 2 | Pay required fee and submit O.R. to the Office. | Inform client to return after ten (10) days. Prepare notice to be posted for 10 days. | 5 minutes | J. Gonzales & G. Bacag |
| 3 | Return after ten (10) days to get the registered document. | Register Marriage Certificate duly signed by the MCR. Issue registered Marriage Certificate. | 5 minutes | R. Pidazo |
LATE REGISTRATION OF DEATH
Service Description: Delayed registration of Death must be registered in the Municipal Civil Registry office after the lapse of the thirty (30) calendar day Prescribe period.Name of Office and Specified Address: Municipal Civil Registrar’s Office (MCRO) 2/F Municipal Hall, Poblacion, Tuba, Benguet Contact Number: (074) 444-8255
Clients: nearest relative who has knowledge of the death.
Requirements: Four (4) copies of the duly accomplished death, Negative certification from NSO, Accomplished affidavit at the back of the COD, Community Tax Certificate (cedula) of the informant
Schedule & Time of availability of Service: Monday-Friday / 8:00 am- 12:00 noon – 1:00-5:00 pm
Total Processing Time: 11 days and 15 minutes
Fees: late registration fee Php55.00
HOW TO AVAIL OF THE SERVICE:
| STEP | APPLICANT/CLIENT/PATIENT | OFFICE ACTIVITY | RESPONSE TIME | PERSON-IN-CHARGE |
|---|---|---|---|---|
| 1 | Submit required documents. | Review submitted documents if complete and instruct client to pay the required fee at the treasury office. | 5 minutes | J. Gonzales & G. Bacag |
| 2 | Pay required fee and submit O.R. to the office. | Inform client to return after ten (10) days. Prepare notice to be posted for 10 days | 5 minutes | J. Gonzales & G. Bacag |
| 3 | Prepare notice to be posted for 10 days | Register Death Certificate duly signed by the MCR and issue registered Death Certificate. | 5 minutes | R. Pidazo |
LEGITIMATION
Service Description: Legitimation is a remedy by means of which those who in fact were not born in lawful wedlock and should therefore be considered illegitimate children, are by fiction considered legitimate, it being supposed that they were born when their parents were already validly married.
Name of Office and Specified Address: Municipal Civil Registrar’s Office (MCRO) 2/F Municipal Hall, Poblacion, Tuba, Benguet Contact Number: (074) 444-8255
Clients: Parents of the child
Requirements: Certificate of Marriage of parents, Affidavit of Paternity (if not acknowledge by father), Certificate of Live Birth of the child, Joint Affidavit of legitimation of parents, CENOMAR of both parents from NSO, Community Tax Certificate of both parents
Schedule & Time of availability of Service: Monday-Friday / 8:00am-12:00 noon – 1:00-5:00pm
Total Processing Time: 45 minutes
Fees: Secretary’s Fee – P50.00; Legitimation Fee- 220.00; True Copy – P 55.00
HOW TO AVAIL OF THE SERVICE:
| STEP | APPLICANT/CLIENT/PATIENT | OFFICE ACTIVITY | RESPONSE TIME | PERSON-IN-CHARGE |
|---|---|---|---|---|
| 1 | Submit all the required documents. | Review submitted documents. If complete advice client to pay the required fee. | 2 minutes | J. Gonzales & G. Bacag |
| 2 | Pay corresponding fee at the Treasury Office. | Annotate the COLB and prepare all the other necessary attachments for the MCR’s signature. | 40 minutes | J. Gonzales & G. Bacag |
| 3 | Gets the annotated Certificate of Live Birth | Reviews, signs and releases document. | 3 minutes | R. Pidazo |
SUPPLEMENTAL REPORT FOR BIRTH/MARRIAGE/DEATH
Service Description: A process to supply information inadvertently omitted when document was registered.
Name of Office and Specified Address: Municipal Civil Registrar’s Office (MCRO) 2/F Municipal Hall, Poblacion, Tuba, Benguet Contact Number: (074) 444-8255
Clients: parent/guardian or the party concerned if of age
Requirements: NSO copy of document, Affidavit of supplemental report, Certificate of Live Birth of the child/Certificate of Marriage/Certificate of death
Either of the following: Baptismal Certificate/voter’s certification/Certificate of Marriage/Official Transcript of records (case to case basis)
Schedule & Time of availability of Service: Monday-Friday / 8:00am-12:00 noon – 1:00-5:00pm
Total Processing Time: 32 minutes
Fees: Secretary’s Fee – Php50.00; Supplemental Fee- Php110.00; True Copy – Php 55.00
HOW TO AVAIL OF THE SERVICE:
| STEP | APPLICANT/CLIENT/PATIENT | OFFICE ACTIVITY | RESPONSE TIME | PERSON-IN-CHARGE |
|---|---|---|---|---|
| 1 | Present all the requirements. | Review the authenticity and completeness of the presented documents. | 2 minutes | J. Gonzales & G. Bacag |
| 2 | Pay corresponding fee. | Prepare/accomplish the civil register forms for the Civil Registrar’s signature. | 25 minutes | J. Gonzales & G. Bacag |
| 3 | Gets copy of the accomplished document. | MCR signs and releases documents and advice client to endorse same to NSO Baguio. | 5 minutes | R. Pidazo |
ANNOTATIONS ARISING FROM COURT ORDERS
Service Description: The certified transcription to be issued shall bear the proper annotation in the document as ordered by the court.
Name of Office and Specified Address: Municipal Civil Registrar’s Office (MCRO) 2/F Municipal Hall, Poblacion, Tuba, Benguet
Contact Number: (074) 444-8255
Clients: Document owner/parents/guardian/direct relative
Requirements: Certified true copy of the court decision, Certificate of Finality from the court, Certification of registration from the CCR/MCR where the proceedings was held, COLB or COM
Schedule & Time of availability of Service: Monday-Friday / 8:00am-12:00 noon – 1:00-5:00pm
Total Processing Time: 33 minutes
Fees: Secretary’s Fee – P50.00; True copy- P55.00; (adoption fee – P550.00, annulment fee-330.00)
HOW TO AVAIL OF THE SERVICE:
| STEP | APPLICANT/CLIENT/PATIENT | OFFICE ACTIVITY | RESPONSE TIME | PERSON-IN-CHARGE |
|---|---|---|---|---|
| 1 | Submit/present documents. | Receive and review documents submitted. | 5 minutes | J. Gonzales & G. Bacag |
| 2 | Pay corresponding fee. | Prepare and process the document for annotation and for MCR signature. | 25 minutes | J. Gonzales & G. Bacag |
| 3 | Gets the annotated documents. | Release annotated document. | 25 minutes | J. Gonzales & G. Bacag |
Service Title: R.A. NO. 9048 (CORRECTION OF CLERICAL ERROR (CCE) AND CHANGE OF FIRST NAME (CFN)
Service Description: An act authorizing Civil Registrar to correct a clerical or typographical error in an entry and Change of First Name or Nickname in the Civil Register without need of a judicial order. Errors that involve the change of age, nationality, sex or status are excluded from the coverage of the Act and must be filed with the proper court.
Name of Office and Specified Address: Municipal Civil Registrar’s Office (MCRO) 2/F Municipal Hall, Poblacion, Tuba, Benguet
Contact Number: (074) 444-8255
Clients: owner of the record (if of age-COLB), owner’s spouse, children, parents, brothers, sisters, grandparents, guardian, or any other person authorized by law or by the owner of the document sought to be corrected.
Requirements:
FOR CFN – NSO copy of the civil registry document; marriage certificate; baptismal certificate; Police and NBI clearance; voter’s registration; employee’s Clearance; affidavit of non-employment/or affidavit of employment; Notice of Publication; Affidavit of publication from the publisher; copy of the newspaper clippings; birth certificate of children (2); diplomas and other valid ID’s
FOR CCE – CERTIFICATE OF LIVE BIRTH (COLB)- COLB in Security paper; baptismal certificate; marriage contract (if married); marriage contract of parents; COLB of children; diplomas; etc.
– CERTIFICATE OF MARRIAGE (COM)
– COM in Security paper; COLB; baptismal certificate of owner of document ; COLB of 2 siblings; voter’s certification and school records
– CERTIFICATE OF DEATH (COD)
– COD in security paper; COLB of deceased; ; marriage certificate of deceased and baptismal certificate
– CERTIFICATE OF DEATH (COD)
– COD in security paper; COLB of deceased; ; marriage certificate of deceased and baptismal certificate
· Official Receipt of payment
· Community Tax Certificate of petitioner
Schedule & Time of availability of Service: Monday-Friday / 8:00am-12:00 noon – 1:00-5:00pm
Fees: Filing Fee for CCE- P1,000.00 (additional Service Fee P500.00 if migrant petitioner), Filing Fee for CFN – P3,000.00 (additional Service Fee P1,000.00 if migrant petitioner), Secretary’s Fee- P50.00, True Copy – P55.00
Total Processing Time: Maximum of 3 months, 1 hour and 16 minutes
HOW TO AVAIL OF THE SERVICE:
| STEP | APPLICANT/CLIENT/PATIENT | OFFICE ACTIVITY | RESPONSE TIME | PERSON-IN-CHARGE |
|---|---|---|---|---|
| 1 | Submits/presents copy of the document to be corrected. | Receive document and check the errors. Give requirements to support the intended correction. | 5 minutes | J. Gonzales & G. Bacag |
| 2 | Submits requirements and pay corresponding filing fee. | Check and review the submitted documents and if complete advice client to pay at the treasury office. | 5 minutes | J. Gonzales & G. Bacag |
| 3 | Signs the petition. | Prepare petition for the client to sign. | 30 minutes | J. Gonzales & G. Bacag |
| 4 | Comes back after the 10 day posting period. | MCR signs the petition for approval/denial | 5 minutes | R. Pidazo |
| 5 | FOR CFN: Proceed to newspaper publisher | Advise client to publish petition in local newspaper for 2 consecutive weeks. | minute | R. Pidazo |
| 6 | Returns to office to submit proof of publication. | Check proof of publication: a) 2 newspaper clipping b)Affidavit of publication | 1 minute | J. Gonzales |
| 7 | Receives granted petition and mail petition to Manila | Gives the granted petition and advice client to return after 2-3 months for NSO’s decision. | 1 minute | J. Gonzales |
| 8 | Pay required fee. | Annotate document upon receipt of NSO’s affirmed decision and process certificate of finality and gives to the MCR for signature. | 30 minutes | J. Gonzales |
| 9 | Receives affirmed petition with certificate of finality and annotated document and proceed to NSO for endorsement of the document to the Office of the Civil Registrar General. | Signs prepared document and release copy of the signed petition. | 3 minutes | R. Pidazo |
R.A. NO. 9255 (ACT ALLOWING ILLEGITIMATE CHILDREN TO USE THE SURNAME OF THE FATHER)
Service Description: An act allowing illegitimate children to use the surname of their father.
Name of Office and Specified Address: Municipal Civil Registrar’s Office (MCRO) 2/F Municipal Hall, Poblacion, Tuba, Benguet
Contact Number: (074) 444-8255
Clients: parents, child if of age, guardian
Requirements:
· Certificate of Live Birth w/ accomplished Affidavit of Acknowledgment/Admission of Paternity at the back;
· Public document (ex. Affidavit of Admission of Paternity or the Affidavit of Acknowledgment (if in a separate document).
· AUSF of father conform by mother
· Community Tax Certificate of both parents
Schedule & Time of availability of Service: Monday-Friday / 8:00am-12:00 noon – 1:00-5:00pm
Total Processing Time: 31 minutes
Fees: Secretary’s Fee-Php50.00 , Subscription Fee- Php50.00 , True Copy –Php55.00
HOW TO AVAIL OF THE SERVICE:
| STEP | APPLICANT/CLIENT/PATIENT | OFFICE ACTIVITY | RESPONSE TIME | PERSON-IN-CHARGE |
|---|---|---|---|---|
| 1 | Submit required documents. | Accept supporting documents. | 2 minutes | J. Gonzales / G. Bacag |
| 2 | Waits for the documents to be reviewed. | If documents are in order and complete, prepare and annotate COLB and instruct client to pay the required fee at the Treasury Office. | 25 minutes | J. Gonzales / G. Bacag |
| 3 | Pay corresponding fee. | Signs accomplished documents. | 2 minutes | R. Pidazo |
| 4 | Gets copy of the annotated document. | Release annotated document. | 2 minutes | J. Gonzales / G. Bacag |
REQUEST FOR CERTIFIED TRUE COPY OF BIRTH, MARRIAGE AND DEATH CERTIFICATE
Service Description: Civil Registry Documents such as birth, marriage and death of clients securing a certified transcript from the Civil Registry Office.
Name of Office and Specified Address: Municipal Civil Registrar’s Office (MCRO) 2/F Municipal Hall, Poblacion, Tuba, Benguet
Contact Number: (074) 444-8255
Clients: the concerned person himself, or any person authorized by him (w/ authorization letter); spouse, parents, his direct descendants
Requirements:
1. Request slip
2. Request letter (if other than the clients mentioned above)
Schedule & Time of availability of Service: Monday-Friday / 8:00am-12:00 noon – 1:00-5:00pm
Total Processing Time: 10 minutes
Fees: True Copy –Php55.00
Total Processing Time: 10 minutes
HOW TO AVAIL OF THE SERVICE:
| STEP | APPLICANT/CLIENT/PATIENT | OFFICE ACTIVITY | RESPONSE TIME | PERSON-IN-CHARGE |
|---|---|---|---|---|
| 1 | Fill up request slip. | Assist client to fill up information sheet and receive the same. | 2 minutes | J. Gonzales / G. Bacag |
| 2 | Waits for verification and preparation of the document. Pay required fee and present official receipt. | Verify documents in the computer database. (If negative verify in the registry book if both negative advice client to get copy at NSO regional office.) Prepare the needed document and instruct the client to pay required fee. | 7 minutes | J. Gonzales / G. Bacag |
| 3 | Gets certified copy of document. | Signs and releases certified document and official receipt. | 1 minute | R. Pidazo |
APPLICATION FOR MARRIAGE LICENSE
Service Description: Application for Marriage License is filed by the contracting parties in the municipality where either one of them habitually resides.
Name of Office and Specified Address: Municipal Civil Registrar’s Office (MCRO) 2/F Municipal Hall, Poblacion, Tuba, Benguet Contact Number: (074) 444-8255
Clients: any male or female of the age of eighteen years or upwards may contract marriage.
Requirements:
· Certificate of Live Birth (Original or certified true copy/machine copy), or in default thereof, the Baptismal Certificates of the contracting parties.
· CENOMAR (Certificate of no marriage) of both parties – from NSO
· Community Tax Certificate of both parties
· Parents’ advice (for those 21-24 years old) or consent (for those 18-20 years old)
· Certificate of Family Planning and Responsible Parenthood
· Certificate of Marriage Counseling (for those 18-24 years old only)
· Certificate of Death (if widow or widower)
· Judicial decree of absolute divorce or annulment or declaration of nullity of previous marriage (if previously married)
Schedule and Time of Availability of Service: Monday & Tuesday – 8:00-12:00 and 1:00-5:00 (Family Planning & Counseling)
Total Processing Time: minimum of 10 days, 6 hrs. and 33 minutes
Fees: Application Fee Php490.00; Marriage License Fee of Php17.00; sponsor’s fee -Php50.00 (per individual)
HOW TO AVAIL OF THE SERVICE:
| STEP | APPLICANT/CLIENT/PATIENT | OFFICE ACTIVITY | RESPONSE TIME | PERSON-IN-CHARGE |
|---|---|---|---|---|
| 1 | Submit the documents required | Interview applicants and review documents submitted. | 3 minutes | R. Pidazo / J. Gonzales / G. Bacag |
| 2 | Attend seminar for family planning and pre-marriage counseling. | Advice applicants to undergo family planning and pre-marriage counseling seminar on scheduled date. | 6 hours | R. Pidazo / G. Bacag |
| 3 | Couples submit certificates. | Conduct question and answer interview in preparing the application form. | 2 minutes | G. Bacag |
| 4 | Pay corresponding fee at the treasury office and submit official receipt. | Instruct client to pay required fee at the treasury office. Allows parents to sign parental advice and consent. Advice couple to come back after 10 consecutive days to claim the marriage license. | 5 minutes | G. Bacag |
| 5 | Get marriage license after the ten (10) day posting period. | Release marriage license | 5 minutes | R. Pidazo |
Organizational Chart
