Municipal Planning and Development Office

TECHNICAL ASSISTANCE IN THE PREPARATION OF DEVELOPMENT AND INVESTMENT PLAN

Service Description: Technical assistance provided to the different barangays in the preparation of development and Investments Plans in accordance to applicable policies, and issuances Name of Office and Specific Address, Telephone No. and Name of Head: MUNICIPAL PLANNING AND DEVELOPMENT OFFICE, 2nd Floor, Municipal Hall, Poblacion, Tuba, Benguet, (074)444-8255 (C/O Mayor’s Office), MRS. DOMINGA S. WALANG Clients: Barangay Officials and personnel Requirements: None Schedule and Time of Availability: Monday to Friday (Except Holidays) : 8:00 AM – 12:00 NN 1:00 PM – 5:00 PM Fees: None Total Processing Time: 53 minutes

How to avail the service:

 

STEP	APPLICANT/CLIENT/PATIENT	OFFICE ACTIVITY	RESPONSE TIME	PERSON-IN-CHARGE
1	States purpose of visit to the office.	Asks what the client needs and directs him/her to the concerned personnel if necessary.	1 minute	Mrs. Segundina P. Pidazo, Mrs. Eliza Y. Dominguez, Administrative Assistant III
2	Secures one set of forms for Barangay Investment Plan.	Issues one set of forms for barangay Investment Plan	1 minute	Mrs. Segundina P. Pidazo, Mrs. Eliza Y. Dominguez, Administrative Assistant III, Rowena W. Tomilas
3	Undergoes orientation/briefing	Orients client in accomplishing the forms based on standard policies and guidelines(provided by national issuances)	30 minutes	Eliza Y. Dominguez, Dominga S. Walang
4	a. Prepares and endorses for approval and adoption the Barangay Development and Investment Plan through the Barangay Development Council. b. Approves and aopts the barangay development and investment plan through the Sangguniang Barangay
5	Submits duly approved copies of Barangay development and investment plan	Conduct initial evaluation and review of submitted documents	20 minutes	Eliza Y. Dominguez, Dominga S. Walang
6	a. Receives documents, refines and resubmit documents, and/or b.Waits for the process up to approval of the Sannguniang Bayan	a. If documents have some corrections, returns to client for refinement, and/or b. If documents are in order, endorses to the Municipal Budget Office for attachment to the Barangay Budget and for the preliminary review by the Municipal Finance Committee	1 minute	Mrs. Eliza Y. Dominguez, Mrs. Dominga S. Walang

 

PROVISION OF STATISTICAL/TECHNICAL INFORMATION

Service Description: Technical assistance provided to any individual and/or agency needing information that the office has access to. Name of Office and Specific Address, Telephone No. and Name of Head: MUNICIPAL PLANNING AND DEVELOPMENT OFFICE 2nd Floor, Municipal Hall Poblacion, Tuba, Benguet (074)444-8255 (C/O Mayor’s Office) MRS. DOMINGA S. WALANG Clients: Barangay Officials and personnel, researchers and students Requirements: Any valid ID and letter request Schedule and Time of Availability: Monday to Friday (Except Holidays) : 8:00 AM – 12:00 NN 1:00 PM – 5:00 PM Fees: (Based on Sec. 5A.01, Article A, Chapter V of Revised Municipal Revenue Code series of 2008) Secretary’s Fee: 1) For every page or fraction thereof typewritten/encoded or printed (excluding the certificate and notation) –PhP 50.00; 2) For each certificate of correctness (with seal of office) written on the copy or attached thereto – PhP50.00; 3) Photocopy or any copy produced by copying machine per page – PhP5.00; and 4) Verification of any documents – PhP25.00 Total Processing Time: 23 minutes

STEP	APPLICANT/CLIENT/PATIENT	OFFICE ACTIVITY	RESPONSE TIME	PERSON-IN-CHARGE
1	States purpose of visit to the office.	Asks what the client needs and directs him/her to the concerned personnel if necessary.	1 minute	Mrs. Segundina P. Pidazo, Mrs. Eliza Y. Dominguez, Administrative Assistant III
2	Undergoes brief interview and waits for further instructions	Interviews client. When client wants to have document be printed/reproduced, advices clients to pay prescribed fees at the Municipal Treasurer’s office	10 minutes	Mrs. Segundina P. Pidazo, Mrs. Eliza Y. Dominguez, Administrative Assistant III, Rowena W. Tomilas
3	Pays prescribed fees			Revenue Collection Clerk available at the Municipal Treasurer’s Office
4	Presents proof of payment or O. R.	Prepares requested documents	10 minutes for 5-page documents	Mrs. Segundina P. Pidazo, Mrs. Eliza Y. Dominguez, Administrative Assistant III, Rowena W. Tomilas
5	Claims requested document	Records and releases requested document	2 minutes	Mrs. Segundina P. Pidazo, Mrs. Eliza Y. Dominguez, Administrative Assistant III, Rowena W. Tomilas

 

PREPARATION OF MUNICIPAL DEVELOPMENT COUNCIL (MDC) RESOLUTION

Service Description: The Municipal Development council endorses resolutions from the different barangays to the different agencies/offices whom the original request is addressed to. Only projects that are incorporated in either the Municipal or Barangay Investment Plan is supported through endorsement resolution Resolutions from the different organizations within the different barangays must always be endorsed by the Sangguniang Barangay before MDC action. Name of Office and Specific Address, Telephone No. and Name of Head: MUNICIPAL PLANNING AND DEVELOPMENT OFFICE, 2nd Floor, Municipal Hall, Poblacion, Tuba, Benguet, (074)444-8255 (C/O Mayor’s Office), MRS. DOMINGA S. WALANG Clients: Municipal and Barangay Officials, NGO/PO/Association Representatives Requirements: a. Basic Resolution (Barangay Resolution for barangays) b. Barangay Resolution endorsing the NGO/PO/Association Resolution for NGOs/Pos/Associations Schedule and Time of Availability: Monday to Friday (Except Holidays) : 8:00 AM – 12:00 NN 1:00 PM – 5:00 PM Fees: None Total Processing Time: 2 hours and 44 minutes to 3 hours and 44 minutes

STEP	APPLICANT/CLIENT/PATIENT	OFFICE ACTIVITY	RESPONSE TIME	PERSON-IN-CHARGE
1	States purpose of visit to the office.	Asks what the client needs and directs him/her to the concerned personnel if necessary.	1 minute	Mrs. Segundina P. Pidazo, Mrs. Eliza Y. Dominguez, Administrative Assistant III
2	Presents/submits required documents	Evaluates submitted documents and verifies if proposed project is incorporated in the Municipal/Barangay Annual Investment Plan. – If proposed project is included in the AIP, notes the resolution and includes in the agenda for the next MDC meeting – If proposed project is not within the Municipal/Barangay AIP, returns resolution to client for appropriate action	15 minutes	Mrs. Eliza Y. Dominguez, Mrs. Dominga S. Walang
3	Waits for the process	a. Consolidates all resolutions for inclusion in the agenda	5 minutes	Eliza Y. Dominguez, Dominga S. Walang
		b. Presents to the MDC for deliberation and appropriate action c. Takes minutes of the proceedings of the meeting	2 to 3 hours within the scheduled day of meeting	Eliza Y. Dominguez, Dominga S. Walang
		d. Prepares resolution based on the result of the deliberation for signature by the members and for approval by the Municipal mayor	20 minutes	Eliza Y. Dominguez, Dominga S. Walang
4	a. Receives file copy of endorsement Resolution ; or b. Receives and hand carries endorsement resolution to concerned office/agency	a. Records and forwards endorsement resolution to concerned office/agency; or b. Records and releases endorsement resolution	3 Minutes	Eliza Y. Dominguez

ISSUANCE OF ZONING CERTIFICATE

Service Description: Zoning Certificate is issued to individuals or agencies wanting to know what Land Use Classification their property/ies belong to based on approved Comprehensive Land Use Plan and Zoning Map of the Municipality of Tuba. Name of Office and Specific Address, Telephone No. and Name of Head: MUNICIPAL PLANNING AND DEVELOPMENT OFFICE,2nd Floor, Municipal Hall, Poblacion, Tuba, Benguet, (074)444-8255 (C/O Mayor’s Office): MRS. DOMINGA S. WALANG Clients: Individuals or agencies needing the document and whose properties are located within the Municipality of Tuba. Requirements: 1. Vicinity map indicating clearly and specifically the exact location of the proposed site and the existing land uses and/or landmarks within a radius of at least 500 meters and duly signed by a Geodetic/Civil Engineer or Architect. 2. Lot plan duly signed by a licensed Geodetic Engineer. 3. Photocopy TCT/OCT or any proof of ownership, or right over the property and latest tax declaration. Schedule and Time of Availability: Monday to Friday (Except Holidays): 8:00 AM – 12:00 NN 1:00 PM – 5:00 PM Fees: Based on Municipal Ordinance No. 125 series of 2004 Total Processing Time: 38 minutes (Inside office transactions only).

How to avail of the service:

STEP	APPLICANT/CLIENT/PATIENT	OFFICE ACTIVITY	RESPONSE TIME	PERSON-IN-CHARGE
1	States purpose of visit to the office.	Asks what the client needs and directs him/her to the concerned personnel if necessary.	1 minute	Mrs. Segundina P. Pidazo, Mrs. Eliza Y. Dominguez
2	Secures application form	Issues application form and explains the required documents	2 minutes	Mrs. Dominga S. Walang
3	Files duly accomplished and subscribed application form with complete requirements	a. Evaluates and reviews submitted documents	5 minutes	Designated Zoning Administrator, Mrs. Dominga S. Walang
		b. Verifies Land Use Classification of the subject property with the assistance of Tax Mapping Section of the Municipal Assessor’s Office.	20 minutes
		c. Computes applicable fee, prepares Order of Payment and sends client to pay at the Municipal Treasurer’s Office.	5 minutes
4	Pays prescribed fee/s at the Municipal Treasurer’s Office			Revenue Collection Clerk available at the Mun. Treasurer’s Office
5	Presents Official Receipt and waits for the issuance of the requested document	Prepares, records and issues duly signed Certificate	5 minutes	Mrs. Dominga S. Walang

 

ISSUANCE OF LOCATIONAL CLEARANCE/CERTIFICATE OF ZONING COMPLIANCE

Service Description: Locational Clearance/Certificate of Zoning Compliance is required in applying for Building Permit, Sign Permit (for billboards) and Cell sites within the Municipality of Tuba. Name of Office and Specific Address, Telephone No. and Name of Head: MUNICIPAL PLANNING AND DEVELOPMENT OFFICE, 2nd Floor, Municipal Hall, Poblacion, Tuba, Benguet, (074)444-8255 (C/O Mayor’s Office), MRS. DOMINGA S. WALANG Clients: Applicants for Building Permit, Sign Permit (Billboard), and Cell sites located within the Municipality of Tuba. Requirements: Please see attached sheet. Schedule and Time of Availability: Monday to Friday (except holidays): 8:00 AM – 12:00 NN 1:00 PM – 5:00 PM Fees: Based on Municipal Ordinance No. 125 series of 2004 Total Processing Time: 38minutes (Inside office transactions only).

STEP	APPLICANT/CLIENT/PATIENT	OFFICE ACTIVITY	RESPONSE TIME	PERSON-IN-CHARGE
1	States purpose of visit to the office.	Asks what the client needs and directs him/her to the concerned personnel if necessary.	1 minute	Mrs. Segundina P. Pidazo, Mrs. Eliza Y. Dominguez
2	Secures application form	Issues application form and explains the required documents	2 minutes	Mrs. Dominga S. Walang
3	Files duly accomplished and subscribed application form with complete requirements	a. Evaluates and reviews submitted documents	5 minutes	Designated Zoning Administrator, Mrs. Dominga S. Walang
		b. Verifies Land Use Classification of the subject property with the assistance of Tax Mapping section of the Municipal assessor’s Office.	20 minutes
		c. Computes applicable fee, prepares Order of Payment and sends client to pay at the Municipal Treasurer’s Office.	5 minutes
4	Pays prescribed fee/s at the Municipal Treasurer’s Office			Revenue Collection Clerk available at the Mun. Treasurer’s Office
5	Presents Official Receipt and waits for the issuance of the requested document	Prepares, records and issues duly signed Certificate	5 minutes	Mrs. Dominga S. Walang

 

REQUIREMENTS FOR THE ISSUANCE OF LOCATIONAL CLEARANCE/CERTIFICATE OF ZONING COMPLIANCE

A. FOR BUILDINGS/STRUCTURES FOR RESIDENTIAL, COMMERCIAL AND INSTITUTIONALPURPOSES: 1. Duly accomplished and notarize APPLICATION FORM. 2. Requirements relative to RIGHT OVER LAND: a. Photocopy of the Certificate of Title in case registered in the name of applicant; b. Certified True Copy of the Latest Tax Declaration (not to exceed three months from date of issue); c. In the absence of any existing Certificate of Title in the name of the applicant, submit pro-forma affidavit (see attached form) to the effect that: – The applicant is the owner of the property subject of the application; – The reasons why the property is not yet titled; – That the property is situated within alienable and disposable lands and outside lands reserved for the public domain; – That the property is free from liens and encumbrances, or stating that liens and encumbrances of the property; – That the property is/is not tenanted (in case the property is planted with rice and corn). d. In case the property is not registered in the name of the applicant, submit duly notarized Deed of Sale or Deed of Donation or Contract of Lease or Authorization to use the land, whichever is applicable plus photocopy of the owner’s Certificate of Title or in the absence of Title, the Tax Declaration and pro-forma Affidavit as described in Item c. e. In case the property is covered only by Tax Declaration, submit certification from the Punong Barangay re: ownership of said property. 3. VICNITY MAP showing the existing land uses within the prescribed radius from the lot boundary of the project site: 4. For projects of local significance, the vicinity should cover a minimum of 100 meters radius, and the map need not be drawn to scale provided the relative distance of existing land uses of the project site lot boundaries are indicated; 5. For projects of national significance, the vicinity should cover a minimum of one (1) kilometer radius and should be drawn to scale. 6. SITE DEVELOPMENT PLAN showing the project site lot area boundaries and dimensions of the proposed improvements within the project site; the plan need not be drawn to scale for projects of local significance. 7. Indorsement/recommendation from the Department of Agrarian Reform for the conversion of agricultural lands into other uses if the project is to be situated in agricultural lands. 8. Filing and Legal Research Fees – please refer to Schedule of Fees as provided for in Ordinance No. 03 Series 2002. 9. Bill of materials and cost estimates. 10. Authorization/Special Power of Attorney duly notarized, if application is filed by a representative. B. FOR BASE STATIONS OF CELLULAR MOBILE TELEPHONE SERVICE, PAGING SERVICE, TRUNKLINE SERVICE, WIRELESS LOCAL LOOP SERVICE AND OTHER WIRELESS COMMUNICATION SERVICE: 1. Vicinity Map – Drawn to scale of 1:1,000 showing the exact location of the proposed base station and major land marks within a radius of 200 meters. 2. Site Plan – Drawn to a minimum scale of 1:500 indicating the following features: a. Layout of proposed project showing all structures b. Area and boundaries of lot (property line) 3. Evidence of ownership in the form of Certified True copy of original Transfer Certificate of Title. In the absence of the foregoing, a Contract to Sell or Lease; or written and duly notarized owner’s consent to use; or tax declaration with proof of ownership from assessor’s office will do. 4. Certified true copy of National Telecommunication Commission’s Provisional Authority (PA). In the absence of the foregoing, Certificate of Public Convenience and Necessity (CPCN) or Certificate of Registration to Provide telecommunication Services which may operate Wireless Communication will do. 5. Conversion Order from the Department of Agrarian Reform if the project is located within an agricultural zone. 6. Radiation Protection Evaluation Report from Radiation Health Service of the Department of Health. 7. Written consent: a. Subdivisions: • Approval of the governing board/body of the duly constituted Homeowners Association (HOA) if base station is located within a residential zone with established HOA and including all members whose properties are adjoining the proposed site of the base station • In the absence of an established HOA, consent/affidavit of non-objection from majority of actual occupants and owners of properties within a radial distance equivalent to the height of the proposed base station measured from its base, including all those whose properties is adjoining the proposed site of the base station. b. Buildings: • If base station shall be constructed on top of an unoccupied building, consent from the owner/developer. • If base station shall be constructed on top of an occupied building, the following shall be obtained: – Consent/affidavit of non-objection from owner/developer unless he has divested himself from all interest in the building and turned over ownership of common areas to the condominium or building association; – Approval of the governing board/body of the duly constituted condominium association or building association including all tenants occupying the top most floor directly below the base station and in addition, the consent of the owner and majority of tenants of the adjoining buildings 8. Barangay Council Resolution endorsing the base station. 9. Bill of Materials and Cost Estimates. 10. Locational Clearance Fees 11. Authorization of persons allowed to follow-up the clearance duly notarized  

Organizational Chart