Municipal Mayor’s Office

TELEPHONE CALLS

Service Description: The telephone at the Mayor’s Office services all municipal and national employees at the first floor,2nd floor and the Municipal Health Office except at the Sang. Bayan who has a separate telephone line.Name of office and specific address, Tel. no. and name of head: Mayor’s Office, 2nd floor, Tuba Mun. Hall, fax tel (074) 444-8255; Hon. Clarita P. Sal-ongan. Clients: Telephone callers Requirements: not applicable Schedule & time of Availability of Service: Monday to Friday; 8:00 – 12:00 and 1:00 – 5:00 Fees: not applicable Total Processing Time: Number of phone ring acceptable is 4 rings and 1 minute of waiting depending the availability of the called person.

How to Avail of the Service

Step	Applicant/Client	Office Activity	Duration of Activity	Person-in-Charge

 

APPLYING FOR BENGUET SCHOLARSHIP PROGRAM

Service Description: The Benguet Scholarship is a program of the Provincial Government of Benguet in a form of providing cash to the scholar to augment the insufficient income of the family. This is provided to those poor but deserving students who want to pursue a college or vocational education. A maximum of eight (8) applicants are selected in the municipality by a committee and indorsed to the Province of Benguet for further selection of the final six (6) scholarship grantees. Name of office and specific address, Tel. no. and name of head: Mayor’s Office, 2nd floor of the Municipal Hall, Tel No. (074)444-8255; Hon. Clarita P. Sal-ongan Clients: High School fresh graduated students Requirements: 1. Birth Certificate; 2. Latest Income Tax returns of the applicants parents; 3. Form 138 or High Report Card; 4. Not a recipient of any scholarship grant public or private; 5. Certification from the School Principal that he/she belongs to the top 10; Schedule & time of Availability of Service: Second quarter of the year, Monday to Friday; 8:00- 12:00 and 1:00-5:00 Fees: None Total Processing Time:

How to Avail of the Service

Step	Applicant/Client	Office Activity	Duration of Activity	Person-in-Charge
1	Submit requirements to the person-in charge	Receive application and verifies the completeness and validation of the documents	2 minutes	J. Gonzales and Adm. Aide III
2		collates all applications and after consultation with the LCE, schedules a screening process by the committee including an interview if required.		J. Gonzales, Adm. Aide III and Mayor C.P. Sal-ongan
3		notifies applicants by phone, mail and other means.		J. Gonzales and Adm. Aide III
4	Attend interview	Screening and Interview Process(If required)	1 day or depending on the number of applicants	The Committee
5		Qualified applicants will be notified through telephone, mail or other means.	3 days after the screening	J. Gonzales and Adm. Aide III

 

APPLYING FOR ONE TOWN ONE SCHOLAR PROGRAM

Service Description: The One Town One Scholar is a program of the CHED that provides scholarship to deserving but less-privileged high school graduates who want to pursue a college education. Screening is done in the municipality and the result is forwarded to CHED. Those who would like to avail of the program may apply at the HRMO. The applicant must be a resident of Tuba, Benguet, a fresh high school graduate, must belong to the top 10 in the school where he/she was graduated, belonging to a poor family that cannot affort to send the student-applicant to college and not a recipient of any scholarship grants public or private. Name of office and specific address, Tel. no. and name of head: Mayor’s Office, 2nd floor of the Municipal Hall, Tel No. (074)444-8255; Hon. Clarita P. Sal-ongan Clients: High School fresh graduated students Requirements: 1. Application form with 2″ x 2″ ID picture; 2. Form 138 or High School Report Card; 3. Copy of the latest Income Tax Return of parents; 4. Barangay Certification that the applicant is a resident of the barangay and that he/she is of good moral character; 5. Certification from the School Principal that he/she belongs to the top 10; 6. Birth certificate; 7. Medical certificate; 8. Result of NCAE; Schedule & time of Availability of Service: Second quarter, Monday to Friday; 8:00- 12:00 and 1:00-5:00 Fees: None Total Processing Time:

How to Avail of the Service

Step	Applicant/Client	Office Activity	Duration of Activity
1	Submit requirements to the person-in-charge	Receive application and verifies the completeness and validation of the documents	2 minutes
2		collates all applications and schedules a screening process by the committee including an interview if required.
3		notifies applicants by phone, mail and other means.
4	Attend interview if requires	Screening and Interview process	1 day or depending on the number of applicants
5		Qualified applicants will be notified through telephone, mail or other means.	5 days after the screening

 

AVAILING OF THE SPECIAL PROGRAM FOR THE EMPLOYMENT OF STUDENTS (for student applicants)

Service Description: The SPES aims to help poor but deserving students and out-of-school youth in pursuing their education by encouraging their employment during summer vacation. It was created under R.A. 7323. The program is conducted every year. Participants are assigned to work in SPES registered private establishments, government institutions and departments. Work duration is a minimum of 15 but not more than 45 days. Partricipants are entitled to at least a minimum wage. Of this, 60% is paid by the employer and the 40% is paid by the Dept. of Labor and Employment (DOLE). Applications are submitted at the Tuba Public Employment Service Office starting February until March of the year. The applicants must meet the following minimum criteria: 1. 15 to 25 years old; 2. Enrolled during the present school lyear/semester immediately preceding the summer vacation or a drop-out who intends to enroll again; 3. Parents’ net income after tax does not exceed P36,000.00 per annum; 4. No failing grades. Name of office and specific address, Tel. no. and name of head: Public Employment Service Office; 2nd floor, Tuba Mun. Hall, Poblacion, Tuba Fax-tel (074) 444-8255; Hon. Clarita P. Sal-ongan Clients: Students and out-or-school youths interested in enrolling the following semester. Requirements: 1. Registration Form with 1 x 1 ID pictures – 3 copies 2. Birth or baptismal certificate to attest to the applicant’s age 3. Form 138 or School Card for High School applicants; Certificate of grades from the school registrar for college applicants; 4. Any of the following: – Latest Income Tax Return of the parents – Certification from the employer/union president that the parent of the applicant is to be displaced or has been displaced. – Bureau of Internal Revenue (BIR) Certification that the parents are exempted from filing of tax returns Schedule & time of Availability of Service: Application is from February to March Fees: None required Total Processing Time:

How to Avail of the Service

Step	Applicant/Client	Office Activity	Response Time	Person-in-Charge
1	Ask for Registration form and fill it with complete and correct information. Place ID picture in the registration form	Assist applicant in filling up the form	10 minutes	J. Gonzales and Adm. Aide III
2	Submit all requirements in 3 copies each	Received and assesses completeness and validity of submitted documents. Application with incomplete requirements will not be accepted.	10 minutes	J. Gonzales and Adm. Aide III
3		collates all applications and set an orientation. This is done after the end of March. Notifies all applicants through text, telephone, mail and other means
4	Attend SPES orientation	Conduct a SPES orientation on the details and guidelines of the program	1 hour	J. Gonzales and Adm. Aide III
5		Committee on SPES conducts an evaluation based on the documents submitted by applicants.	2 hours	Committee
6	Check the posted list of qualified students	Posts the list of qualified students. They are also notified through text or phone or mail and other means.	1 day after the evaluation	J. Gonzales and Adm. Aide III
7		PESO prepares the SPES contract	1 day
8	Sign contract	Have the contract signed by the SPES, the Mayor and the Mun. Accountant	2 days
9	Work period. Proceed to office assignment.	Assign and monitor SPES	Working days depends on the funds provided	J. Gonzales and Office Heads
10	Sign Termination Report after the working period and submit DTR	a) Prepare Termination Report and have it signed by the SPES grantees after the working period.	1 day. Prepared on the last working day to determine the number of working days	J. Gonzales and Adm. Aide III
11		b) Receive and collate DTRs and forward to the Mun. Accounting Office for preparation of payroll	2 hours	J. Gonzales and Adm. Aide III

 

PROCESSING OF APPLICATION FOR LEAVE OF ABSENCES

Service Description: Permanent, Temporary, casual and elective municipal officials are entitled to vacation leave, sick leave and other privilege leaves. Employee and official accrue leave credits, 1.25 each for vacation and sick leave every month. Actual leaves are deducted from these leave credits. Applications for vacation leave must be filed at least 5 days before the leave. For sick leaves, the application must be filed immediately upon return of the employee to work. Name of office and specific address, Tel. no. and name of head: HRM Section, Mayor’s Office. Clients: Municipal officials and employees. Requirements: 1. 4 copies filled up application for leave form duly approved by the head of office of the applicant. 2. Medical Certificate for sick leave exceeding 5 days; 3. Clearance from money or property accountability if leave will last for 30 calendar days or more Schedule & time of Availability of Service: 8:00 – 12:00 and 1:00 – 5:00; Monday to Friday Fees: None Total Processing Time: 31 minutes

How to Avail of the Service

Step	Applicant/Client	Office Activity	Response Time	Person-in-Charge
1	Submit accomplished form to the Administrative Assistant and wait	Review, verify then compute leave credits.	20 mins	Administrative Aide III
2		Sign the application for leave form and forward to the Mun. Administrator or Mayor for approval	10 mins	J. Gonzales, Adm. Aide III; Adminstrator or Mayor
3	Receive copy	Issue copy of applicant and forward to MAccO.	1 min	Adm. Aide III

 

ISSUANCE OF SERVICE RECORD, CERTIFICATE OF EMPLOYMENT AND OTHER PERSONNEL RECORDS

Service Description: The municipal government officials and employees and former officials and employees may request the HRMO copies of service records, certificate of employment and other certifications and personnel records. These are usually required for Salary loans and other forms of loans, credit card applications, Step increments/ promotions, retirement and terminal leave purposes, employment by other companies/agencies, upon resignation from the municipal government, benefit claims and other purposes. Name of office and specific address, Tel. no. and name of head: HRM Section, Mayor’s Office. Clients: Incumbent and former Municipal officials and employees. Requirements: N o n e Schedule & time of Availability of Service: 8:00 – 12:00 and 1:00 – 5:00; Monday to Friday Fees: None Total Processing Time: 12 minutes

How to Avail of the Service

Step	Applicant/Client	Office Activity	Response Time	Person-in-Charge
1	Sign client log book		1 minute	Administrative Aide III
2	Wait for printing and signing of record	Verify and print record. Have it signed by the HRMO	10 minutes	Administrative Aide III, J. Gonzales
3	Receive document	Issue document	1 minute

 

Organizational Chart